Privacy Policy

Privacy Policy

This Privacy Policy describes the policies of Hampshire Care Association, 132 Bournemouth Road, Chandlers Ford, Hampshire, Hampshire SO53 3AL, United Kingdom of Great Britain and Northern Ireland (the), email: [email protected], phone: 07434 571 207, on the collection, use and disclosure of your information that we collect when you use our website ( https://www.hampshirecare.org/ ). (the “Service”). By accessing or using the Service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.

We may modify this Privacy Policy at any time without any prior notice to you, and will post the revised Privacy Policy on the Service. The revised Policy will be effective 180 days from when the revised Policy is posted in the Service, and your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.

Information We Collect:
We will collect and process the following personal information about you:

Name

Email

Mobile

Work Address

Payment Info

How We Use Your Information:
We will use the information that we collect about you for the following purposes:

Marketing/ Promotional

Creating a user account

Processing payment

Administration info

Targeted advertising

Manage user account information

If we want to use your information for any other purpose, we will ask you for consent and will use your information only on receiving your consent and then, only for the purpose(s) for which you grant consent, unless we are required to do otherwise by law.

Retention Of Your Information:
We will retain your personal information for 90 days to 2 years after users terminate their accounts, or for as long as necessary to fulfil the purposes for which it was collected, as detailed in this Privacy Policy. We may need to retain certain information for longer periods, such as record-keeping / reporting in accordance with applicable law or for other legitimate reasons like enforcement of legal rights, fraud prevention, etc. Residual anonymous information and aggregate information, neither of which identifies you (directly or indirectly), may be stored indefinitely.

Your Rights:
Depending on the law that applies, you may have a right to access and rectify or erase your personal data or receive a copy of your personal data, restrict or object to the active processing of your data, ask us to share (port) your personal information to another entity, withdraw any consent you provided to us to process your data, a right to complain with a statutory authority and such other rights as may be relevant under applicable laws. To exercise these rights, you can write to us at [email protected]. We will respond to your request in accordance with applicable law.
You may opt out of direct marketing communications or the profiling we carry out for marketing purposes by writing to us at [email protected].
Do note that if you do not allow us to collect or process the required personal information or withdraw the consent to process the same for the required purposes, you may not be able to access or use the services for which your information was sought.

Cookies Etc.
To learn more about how we use these and your choices in relation to these tracking technologies, please refer to our Cookie Policy.

Security:
The security of your information is important to us, and we will use reasonable security measures to prevent the loss, misuse or unauthorised alteration of your information under our control. However, given the inherent risks, we cannot guarantee absolute security, and consequently, we cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk.

Grievance / Data Protection Officer:
Suppose you have any queries or concerns about the processing of your information that is available to us. In that case, you may email our Grievance Officer at Hampshire Care Association, 132 Bournemouth Road, Chandlers Ford, Hampshire, email: [email protected]. We will address your concerns in accordance with applicable law.

Privacy Policy generated with CookieYes.

Last Updated On 22-Oct-2025

Effective Date 22-Oct-2025

Hampshire Care Association Cookie Policy

Effective date: 22nd October 2025

This Cookie Policy explains how Hampshire Care Association (HCA) uses cookies and similar technologies when you visit our website.

By continuing to browse or use our site, you agree to our use of cookies as described below.

1. What Are Cookies?

Cookies are small text files that websites place on your device when you visit. They help the website function properly and provide information to us about how users interact with our site.

2. How We Use Cookies

We use cookies for the following purposes:

Essential cookies – Required for website functionality (e.g. secure login, form submissions)

Performance cookies – To analyse how users access and use the website, so we can improve it

Functionality cookies – To remember your preferences (e.g. saved login details)

Analytics cookies – To track general usage patterns via services such as Google Analytics

Third-party cookies – Embedded content (such as YouTube or event booking platforms) may use their own cookies.

3. What Cookies Do We Use?

Below is a general list of cookies commonly used:

4. Managing Your Cookie Preferences

You can control and/or delete cookies through your browser settings. To learn how to manage cookies on popular browsers, visit:

Google Chrome

Mozilla Firefox

Microsoft Edge

Apple Safari

Please note: Blocking some cookies may affect how parts of our site function.

5. Updates to This Policy

We may update this Cookie Policy from time to time. Changes will be posted here with the revised effective date.

If you have any questions, please contact us at: [email protected]

HCA WhatsApp Community Privacy & Use Notice

Purpose of This Community

This WhatsApp Community is a space for peer support, informal communication, and updates relevant to [Registered Managers, Deputies, Owners, etc.] from HCA member organisations. HCA may also share official news, events, and opportunities here.

Who Can Join

This group is for individuals employed by active, paid HCA member organisations. HCA reserves the right to verify members against our membership database. If your organisation's membership lapses, your access may be revoked.

Data Privacy

By joining this group, your name and phone number will be visible to all group participants.

Your data will only be used by HCA to manage group access and monitor appropriate use.

We will not share your personal information outside this group or use it for marketing without your consent.

You can request to be removed from the group or have your information deleted at any time by contacting us at [insert HCA contact email].

For more details on how we manage member data, see our full [Privacy Policy here].

Group Rules

To ensure a respectful and supportive environment, we ask that all members:

Post respectfully and professionally.

Do not share any confidential or identifiable service user information.

Refrain from spreading unverified or misleading information.

Avoid forwarding sensitive content outside the group.

Contact an admin if you see content that may breach these rules.

Your Consent

By joining this group, you acknowledge:

You are part of a member organisation;

You understand your contact details are visible to others;

You agree to follow the group rules and privacy standards set out above.